Careers

Softgent LLC | Ponte Vedra, Florida
Location: Ponte Vedra, FL (Local position, with flexible working arrangements)
Employment Type: Part-Time (Approximately 20 hours per week)

About Softgent LLC

Softgent LLC is a technology-focused company operating in an international business environment, with operations and teams based in the United States and Europe.
We are looking for a friendly, organized, and dependable Finance & Operations Assistant to help us manage everyday administrative tasks, support financial document processing, and assist company leadership with daily operations.
This is a varied, hands-on role suited for someone with some previous administrative or business experience who enjoys working independently, staying organized, and helping things run smoothly.
You don’t need to be an accountant or have extensive finance experience. We’re looking for someone practical, detail-oriented, and willing to learn.

Key Responsibilities

Finance & Document Administration

• Collect, organize, and process invoices, receipts, expense reports, and other financial documents.
• Help maintain accurate and organized financial and administrative records.
• Coordinate documentation with external accountants, vendors, and internal team members.
• Assist with payment preparation, expense tracking, and basic financial administration.
• Follow up on missing documents, invoices, and approvals.
• Support routine monthly financial and accounting-related processes.

Executive & Business Operations Support

• Assist company leadership with everyday administrative and operational activities.
• Help coordinate meetings, appointments, travel arrangements, and business-related requests.
• Organize documents, contracts, and other company records.
• Communicate with vendors, service providers, and external partners.
• Help track deadlines, follow up on outstanding items, and coordinate various administrative tasks.
• Provide occasional support with local errands and office-related activities.

International Operations Coordination

• Collaborate with our Europe-based operations team to ensure smooth administrative and financial workflows.
• Exchange documents, information, and updates with colleagues working across different time zones.
• Help coordinate administrative tasks involving both U.S. and European operations.
• Support communication and follow-ups between the U.S. leadership and European team members.
• Assist in keeping shared documentation and internal processes organized and up to date.

What We’re Looking For

• Some previous experience in office administration, business operations, finance administration, or executive support.
• Good organizational skills and attention to detail.
• Comfortable working with spreadsheets, email, cloud-based documents, and everyday office software.
• Good written and verbal communication skills in English.
• Ability to work independently while staying connected with a distributed international team.
• A dependable, flexible, and positive approach to work.
• Willingness to learn new tools and processes.
• Based in or near Ponte Vedra, Florida.
• Nice to Have
• Experience working in a small or medium-sized business.
• Familiarity with invoices, expense tracking, or basic bookkeeping processes.
• Previous experience supporting company executives or management.
• Experience collaborating with international or remote teams.
• Familiarity with QuickBooks, Microsoft 365, Google Workspace, or similar business tools.

What We Offer

• Flexible part-time schedule of approximately 20 hours per week.
• Opportunity to work closely with company leadership.
• Friendly, collaborative, and internationally connected team.
• A practical, varied position with a good balance of independent and collaborative work.
• Opportunity to learn, grow, and take on additional responsibilities over time.
• Flexibility in organizing working hours, with occasional coordination with our Europe-based team.

Interested?

If you’re an organized, approachable, and proactive person who enjoys helping businesses run smoothly, we’d love to hear from you.
Please send us your resume along with a short introduction about yourself and your relevant experience.